Veterinary Medicine

Tools to help locate and use information in the veterinary sciences.

Zotero Syncing/Space Management

Zotero gives each user 300MB of file storage for free. If you need more space, you can:

  • Sync and store your attachments in OneDrive.  There are directions below for connecting your Zotero library to OneDrive using the third-party plug-in ZotFile
    Note that file storage in OneDrive should not be used for storing files from group libraries.  Doing so causes the file to become corrupt.
  • Store files in other cloud storage services.  Zotero's support system includes instructions for some of these, starting here.
  • Buy more inexpensive space from Zotero, or choose not to sync your data if you only use Zotero on one computer and make sure you back it up frequently.

Link Zotero Files to OneDrive with ZotFile

1.  In the OneDrive folder on your computer, create a Zotero attachments folder.

3.  Download and install Zotfile.  This is designed for the Firefox version of Zotero, but will work with Standalone--just follow the directions on the Zotfile homepage under "Install Zotfile."

4.  Open Zotero. Go to Tools > ZotFile Preferences (or gear icon > ZotFile Preferences).  On the General Settings tab, under 'Source Folder', choose the default location (C:\Users\[username]\Zotero).  Under 'Location of Files', select Custom Location and choose the Zotero attachments folder you created in OneDrive.

Screenshot of the Zotero Preferences screen.  Described in detail before and after the image.

4.  On the Tablet Settings tab, check "Use Zotfile to send get files from tablet".  Then choose your attachments folder in OneDrive as your base folder.  Click OK.

Screenshot of the Zotero Preferences screen, showing the Zotfile tablet settings. Settings are described in text around the image.

5.  Close the Zotfile Preferences window and open Preferences from Zotero's Edit menu.  Go to the Advanced menu, then select the Files and Folders tab.  Make sure that the Base directory field is blank.

Screenshot of the Zotero Preferences screen, showing the Advanced settings.  Settings are described in detail around the image.

6.  Finally, in the middle column of your library, right click (or command-click) on one or multiple references with attachments and select Manage Attachments > Send to Tablet.  The next time OneDrive syncs, your PDFs will sync as well.

Zotero gives each user 300MB of file storage for free.
Citations take up little space. PDFs, snapshots, and other attachments take up lots of space.

Moving your Zotero library to Dropbox, Google Drive, or other cloud storage will irreparably corrupt your Zotero library.  Instead, you can use these services to store attachments using Linked File Attachments